A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, January 17, 2006, 2005 at 4:00 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
ATTENDANCE
Directors in Attendance were Alan Blair, Dave Ellis, Richard Erbert, Don McClelland, Linda Moore, Lance Gordon and Sue Dean Smith. Also in attendance, representing Planned Community Management, Inc. (PCMI), were Dolores Sue and Candace Wiggins.
A quorum being established, the meeting was called to order at 4:10 p.m.
EXECUTIVE SESSION
The Board reviewed each deed restriction violation and disposition of same. They also reviewed each delinquent account and all matters at the Association attorney.
OPEN SESSION
HOMEOWNER CONCERNS
There was one homeowner present whom had requested to be heard by the Board of Directors concerning a neighbor who is parking in their yard and making loud noises at night. The Board thanked the resident for bringing this to their attention. They asked the resident to furnish a log documenting when this occurs and pictures would also be helpful.
MINUTES
The Board reviewed the minutes of the November 15, 2005 meeting and special meeting of December 12, 2005. A motion to accept the minutes as written was made, seconded and unanimously approved.
CONSTABLE REPORT
The security coordinator presented the December report. It was a quiet month. The resident present stated she had been reading the postings about all the missing cats and dogs and was concerned if it was geographical or if there is any connection in the disappearances. At this time the Board does not know.
FINANCIAL/DELINQUENCY
The Board reviewed the financials for the month of December 31, 2005. The money in the bank was $341.264.13. This includes checking and money market accounts and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. Richard Erbert suggested that now since interest rates on CD’s are increasing, the Board may want to discuss taking some of the money out of the money market accounts and put it into short term CD’s.
Delinquency - Delinquency as of December 31, 2005 was $10,646.64. At the end of 2005 it was $20,395.70.
OLD BUSINESS
Painting of Clubhouse – After due discussion it was approved by a majority of the Board to completely paint the large clubroom, storage rooms, men’s and women’s restrooms and do all necessary repairs and instruct PCMI to take one proposal in addition to the two already obtained for this service and present them at the February meeting.
Center Nets at Tennis Court – Mr. Gordon reported he is working on getting the nets installed this weekend.
New Law for Reducing Speed - After due discussion the Board instructed PCMI to contact Commissioner Steve Raddack and ask for specifications for having the speed limit lowered.
Recycling – At this time the homeowner present stated that she feels strongly recycling should continue in the neighborhood. Dave Ellis reported that he drove the neighborhood and found less than twenty –five percent (25%) of residents recycling. There was much discussion and the Board agreed to do further research on this issue.
NEW BUSINESS
Pool Clubhouse Re-Keying – The Board discussed that the previous pool company had lost 6 keys. The pool company has offered to pay for the re-keying. After due discussion it was unanimously agreed to have the pool facilities re-keyed for a cost of $389.27. Dave Ellis will coordinate this with the locksmith.
Mosquito Spraying – The Board reviewed the new contract for 2006 mosquito spraying. The cost will remain at $54.00 per spraying. A motion was made seconded and unanimously approved to sign the contract with Cypress Creek Pest Control.
Tennis Court Keys - Dave Ellis stated that the Association is charging a $10.00 key deposit for the key to the tennis court while the keys actually cost $12.00. It was unanimously agreed to increase the key deposit to $12.00. The replacement fee for a lost key will remain the same at $15.00.
2005 Audit- the Board reviewed the proposal to perform the 2005 audit from Kenneth Johse, CPA at a cost not to exceed $1,400.00. A motion was made, seconded and unanimously agreed to accept the proposal.
NEXT MEETING
The next meeting will be held on February 21, 2006 at the community clubhouse. The executive session will begin at 4:00 p.m. and the open forum will begin at 5:00 p.m.
With no further business to come before the Board, the meeting was adjourned at 6:30 p.m.
