A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, June 21, 2005 at 4:00 p.m. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.

ATTENDANCE

Directors in Attendance were Alan Blair, Dave Ellis, Sue Dean Smith, Linda Moore, Richard Erbert, Dave Ellis and Lance Gordon. Also in attendance were Dolores Sue and Wayne Scott representing Planned Community Management, Inc. (PCMI)

A quorum being established, the meeting was called to order at 4:06 p.m.

TED ALLEN AND ASSOCIATES

Based on bids received for the renewal of the Association’s insurance coverage the Board elected to change insurance agents to Ted Allen and Associates. Mr. Ted Allen attended the meeting primarily to respond to questions from the Board on the issues associated with the level of liability coverage provided under the umbrella policy. As a result of Mr. Ted Allen’s comments and subsequent discussion the Board unanimously voted to raise the liability umbrella coverage to three million dollar for an additional annual cost of $773.00.

TEXAS ENVIRONMENT WASTE COMPANY

As the yearly review of the waste management contract was due, Mr. Mathew May and Ms. Christie Leighton of Texas Environmental Waste Company attended the meeting to give a progress report on their company’s activities and to petition for the annual fee increase as provided for in the contract. The increase permitted is the lower of 5 percent or the CPI increase for the trash collection industry. This year the increase was 3.1 percent.

Mr. May described the growth of the company over the last year since they have been acquired by the Waste Company of Texas (WCA) and the new equipment and personnel they have added to handle the growth while maintaining the same level of service. The company is unique in the industry in the high level of benefits it provides to its employees. Mr. May then responded to various issues raised by the Board, including the importance of not picking up trash for residents who are delinquent on their maintenance fees.

The Board complimented the company on their good customer service record, accepted the 3.1 percent increase and thanked them for attending the meeting.

HOMEOWNER CONCERNS

There were no homeowners present.

MINUTES

The Board reviewed the minutes of the May 10, 2005 meeting. A motion to accept the minutes as written was made, seconded and unanimously approved.

CONSTABLE REPORT

The security coordinator presented the report.

FINANCIAL/DELINQUENCY

The Board reviewed the financials for the month of May, 2005. The money in the bank was $398,165.28. This includes checking and money market accounts and is the money to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets.

Delinquency - Delinquency as of May 31, 2005 was $28,656.69.

OLD BUSINESS

Painting of Light Poles - The Board had received four proposals on the painting of light poles according to the specifications given by the Board. The two lowest bidders were Jr. D. Construction and McKenna Construction Company.

Replacing Attic Stairs - The Board reviewed four proposals for replacing the attic stairs. The lowest proposals again were Jr. D. Construction and McKenna Construction.

The Board had also contacted these two vendors to see if there would be a price reduction if they were awarded both projects concurrently. Jr. D. Construction stated he could not lower his price but McKenna offered a price reduction of $300.00. Therefore after due discussion it was unanimously agreed to place the contracts for these two projects with McKenna Construction.

Repairing Perimeter Fence – Four contractors were invited to bid on an annual contract for the quarterly maintenance of the subdivision perimeter fence. Only three of these contractors were interested in giving a proposal. After due discussion of the bids received, it was unanimously agreed that Jr. D. Construction provided the best offer. It was therefore unanimously agreed that the contract would be structured such that Board Member Lance Gordon will drive the perimeter fence every quarter to determine what work is required, and Jr. D. Construction will perform the work so specified. This work will be performed on a time and materials basis in accordance with an agreed labor rate and material mark up.

NEW BUSINESS

Pool Problem – Alan Blair prefaced his comments by reported his satisfaction with the lifeguards provided by Miller Aquatics. They appear to be doing a good job in both their pool supervision and maintenance responsibilities. However, about a week ago, due to a mechanical malfunction the pool water turned green causing the pool to be closed while the problem was investigated by Miller Aquatics technical staff. A repair has been made but the Board unanimously requested a special meeting with Miller technical staff to gain a full understanding of the problem and to decide if the repair that has been made is adequate for the long term.

Swim Team – A resident was upset because there are no notices posted at the Clubhouse informing residents when the pool will be closed for swim meets. The Board agreed that the Swim Team be asked to post such a sign a few days prior and during every such event. This will be in addition to the information that is always posted on the Swim Team page of our web site. It was also discussed that the swim team needs to be informed that they are required to clean the restrooms after their practices, meets and parties. Mr. Blair will discuss both issues with the swim team.

Shower in Women’s Changing Room – A resident asked the Board to install a shower in the ladies changing room. The Board unanimously agreed that there is not enough room for showers and if one was installed for the women they would also have to install one for the men. If a shower were to be considered it would be one like some other pools have which are outside so bathers can rinse off the pool water. However, it was felt that as users of the pool live close by and that there has been no demand for such a facility during all the years the pool has been in operation, that the expense could not be justified at this time.

Due to the latest of the hour, the meeting was adjourned at 6:30 p.m.