A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, January 21, 2020 at 5:30 P.M. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
Board Members present were Dave Ellis, Jim Calvert, Ed Shipley, CO Holt, Larry Barrow and Bill Petry. Chris Cox was absent.
Also, in attendance was Cindy Bojé representing Crest Management and Sheriff Deputy Chad King.
With a quorum being established, the meeting was called to order at 5:30 P.M.
SECRETARY REPORT – APPROVAL OF MINUTES
The minutes of the November 19, 2019 Board Meeting were presented, and a motion was made, seconded, and unanimously carried to accept the minutes without change.
KGI Wireless Variance Request for 5G Antenna Pole - There were twenty homeowners present at the meeting, most attending to hear and respond to a presentation on the KGI Wireless Variance Request for the installation of a 5G antenna pole. The presentation was given by Kyle Edge of KGI Wireless and Omar Ramos of Verizon who gave a brief presentation on the benefits of 5G service and the KGI variance request for the installation of a Verizon pole to carry the required antennas which would be located on the Harris County right of way on the North side of Colonial Parkway 75 feet from the Association’s perimeter fence. Following the presentation the meeting was opened for questions. Some of the many questions and concerns expressed by the residents included: why the proposed pole location was selected and if it could be installed further away from our subdivision; the number of poles that would need to be installed by Verizon and the other carriers in our neighborhood before 5G service could become universally available and the anticipated schedule to bring the service on line; worries about negative health effects of RF radiation; possible noise and other disruptions that might be caused within our community when repairs become necessary to restore mission critical services. Kyle Edge and Omah Ramos gave responses to these and other questions and were thanked for their attendance.
The Board later discussed the concerns that had been raised by the residents and the various issues involved and voted to decline the KGI Wireless request that it submits to the Harris County Commissioners Court a Letter of No Objection to the proposed pole installation.
Other Homeowner Concerns – Questions were asked about deed restriction enforcement and the exterior modification request process. Katy Hall, the swim team representative was present to thank the Board for their continued support.
SHERIFF PATROL REPORT
CO Holt, our security liaison, and Deputy Chad King presented the December security report. The community continues to enjoy an enviably low crime rate. A copy of the monthly sheriff report was included in the meeting packets.
WELCOMING COMMITTEE REPORT
Welcoming Committee Chairman, Larry Barrow, reported that there was one new homeowner since the last meeting. A copy of the activity report was included in the meeting packets.
Dave Ellis presented a report of the December 31, 2019 financials. As of this date, the money in the bank totaled $766,747.74. This figure includes checking, money market accounts and CD’s which are the funds required to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. The delinquency total as of December 31, 2019 was $8,574.03.
Decisions taken by email vote since the last meeting
a)Approval of Recreational Area Electrical Improvements in the amount of $1,195.00 b)Approval of Clubhouse Use for Census Takers’ Training
A motion was made, seconded, and unanimously carried to ratify the above items voted on by the Board outside of a Board meeting.
Issues arising from MUDs’ HCSO Security Patrol Contract - CO Holt stated that beginning in February, the Association will receive reports from the Sheriff’s department MUD patrol contract similar to the reports that WSMA currently receives from its existing service. He will ask if an email address is available to submit vacation watch requests that are submitted by residents via our website so that the current submittal request procedure can be continued. It was also stated that a Deputy will be present at next month’s meeting to answer any homeowner questions. CO informed the Board that he will meet with MUDs 61 and 62 quarterly to discuss activity. CO pointed out the dangers of walking at night in dark clothing especially when walking a dog. It was emphasized that without proper reflective clothing it is sometimes difficult for drivers to see pedestrians and their pets. Finally, CO stated that he was still researching the possibilities of the installation of license plate reading cameras at the five entrances to the Association and whether the MUDs could cover the cost of this service.
Approval of Board Resolution on Approval of Foreclosure and Enforcement Actions – This was tabled until the next meeting.
Pool Tag Distribution Dates – Dave Ellis motioned that the two dates for pool tag distribution be Saturday, March 21st and Sunday, March 29th. These dates were approved by the Board.
Community Events Update – This was tabled due to Chris Cox’s absence.
Perimeter Fence Maintenance Report – CO reported that he has inspected the fence and that a few pickets need to be replaced.
Streetlight Removal Approval Needed – Ed stated that Harris County needed the Association’s approval to remove a streetlight in order to make a right turning lane from Colonial Parkway onto Mason Road. This was approved by the Board.
ADJOURNMENT TO EXECUTIVE SESSION – With no further business to come before the Board, the meeting was adjourned into executive session at 7:00 P.M.
Delinquencies – Two accounts remain on the trash suspension list.
Deed Restriction Enforcement – Jim Calvert reviewed the Enforcement Action Report with the Board. After discussion, the Board stated that if the noted violations for accounts 2530102009, 2530213015 and 2530210060 are still unresolved on the next inspection then the violations may be sent to the Association attorney for enforcement.
Attorney Action Report – Jim Calvert reviewed the Attorney Action Report with the Board. There was no action to be taken this month.
There were no homeowners present to hear a summary of the executive session. The next meeting will be held on February 18, 2020 at the community clubhouse.
With no further business to come before the Board, the meeting was adjourned at 7:26 P.M