A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, June 18, 2019 at 5:30 P.M. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
Board Members present were Dave Ellis, Jim Calvert, Ed Shipley, CO Holt, Bill Petry, Chris Cox, and Larry Barrow.
Also, in attendance was Cindy Bojé representing Crest Management, along with Sheriff Deputy Chad King.
With a quorum being established the meeting was called to order at 5:30 P.M.
SECRETARY REPORT – APPROVAL OF MINUTES
The minutes of the May 21, 2019 Board Meeting were presented, and a motion was made, seconded, and unanimously carried to accept the minutes without change.
There were three homeowners present. These homeowners did not have any concerns but stayed to observe the meeting.
SHERIFF PATROL REPORT
CO Holt, our security liaison, and Deputy Chad King presented the May security report. The community continues to enjoy an enviably low crime rate. A copy of the monthly sheriff report was included in the meeting packets.
WELCOMING COMMITTEE REPORT
Welcoming Committee Chairman, Larry Barrow, reported that there have not been any new homeowner visits since the last meeting. A copy of the activity report was included in the meeting packets.
Dave Ellis presented a report of the May 31, 2019 financials. As of this date, the money in the bank totaled $823,227.66. This figure includes checking, money market accounts and CD’s which are the funds required to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. The delinquency total as of May 31, 2019 was $15,868.74.
Decisions taken by email vote since the last meeting:
a.Approval of Baby Pool Repair Contract
A motion was made, seconded, and unanimously carried to ratify the item voted on by the Board outside of a Board meeting. A contract in the amount of $2,950 was given to Oasis Pool Plastering which provided the lowest bid for re-plastering the baby pool. A separate contract in the amount of $350 was given to ABA Pool Service and Repair to clean the baby pool tiles.
Report on Perimeter Fence Completion and status of Communications with Grand Parkway Apartments on Cost Sharing - CO Holt reported that he has received a communication from the Grand Parkway Apartments’ regional manager, Shawn Sterman. CO reported that Mr. Sterman inquired as to the ownership of the fence between our two properties. The fence is owned by the Association; however the Grand Parkway Apartments, under the direction of Shawn Sterman, did set a precedent in 2017 when it contributed $3,000 towards the replacement project. As both the Association and the Grand Parkway Apartments enjoy the benefit of this fence the Board continues to pursue having it pay 50% of the cost of the balance of the fence replacement which was completed this year.
Community Events - Chris Cox stated that the Splash Day and Veterans Parade were a success. The next community event will be National Night Out to be held on Tuesday, October 1st. More details will be available later.
Status of Baby Pool Repairs - Dave Ellis reported that both the re-plastering and cleaning of the tiles are now complete. It was also mentioned that the hose reel was replaced in the amount of $150.42.
Approval of 2018 Audit Report - A copy of the 2018 audit report was provided in the Board packets. After a review, the audit report was approved as submitted.
Approval of B&B Locksmith Invoice - Dave Ellis reported that B&B Locksmith repaired the deadbolt on the pool pump room door in the amount of $162.38. A motion was made, seconded, and carried to approve the expense.
Lemonade Stands - The Board stated that homeowners are welcome to have lemonade stands on their own properties but as such activity is “for profit” lemonade stands are not allowed on Association property.
ADJOURNMENT TO EXECUTIVE SESSION – With no further business to come before the Board, the meeting was adjourned into executive session at 6:00 P.M.
Resident Hearing - The Board met with the homeowner of account 2530102025 regarding open violations and a pending unapproved exterior modification. The homeowner addressed the Board giving the background to the current situation. After a subsequent review and discussion the Board will relay the action it requires Crest Management to take in conveying it’s response back to the homeowner.
Jim Calvert abstained from any voting regarding this homeowner hearing and removed himself from future decisions regarding this account.
Delinquencies - Four accounts remain on the trash suspension list.
Deed Restriction Enforcement - Jim Calvert reviewed the Enforcement Action Report. The Board discussed two accounts that need to be turned over to the Association attorney. After a brief discussion, a motion was made, seconded, and carried to send the following two accounts to the attorney for enforcement action: 2530105025 and 2530110029.
Attorney Action Report - Jim Calvert reviewed the Attorney Action Report with the Board. There was no action to be taken this month. One violation had been cured.
The next meeting will be held on July 16, 2019 at the community clubhouse.
With no further business to come before the Board, the meeting was adjourned at 6:42 P.M