A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, March 16, 2021 at 5:30 P.M. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
Board Members present were Dave Ellis, Jim Calvert, CO Holt, Bill Petry, Michael Wood, and James Kelley.
Also, in attendance was Cindy Bojé representing Crest Management.
With a quorum being established, the meeting was called to order at 5:30 P.M.
SECRETARY REPORT – APPROVAL OF MINUTES
The minutes of the February 23, 2021 Board Meeting were presented, and a motion was made, seconded, and unanimously carried to accept the minutes without change.
Seven homeowners were present, some to observe the meeting others to request approval to stage on Association common areas an event for the benefit of Veterans to be discussed later in the meeting.
Welcoming of New Residents – Michael Wood reported that there was one new homeowner in March. A copy of the report was provided in the Board packets.
Dave Ellis presented a report of the February 28, 2021 financials. As of this date, the money in the bank totaled $1,061,777.72. This figure includes checking, money market accounts and CD’s which are the funds required to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. The delinquency total as of February 28, 2021 was $85,206.40.
Decisions taken by email vote since the last meeting.
The following motions were made and approved by email vote:
a)Approval of Brick Landscaping Border at Bruton Park by New Visions Remodeling in the amount of $7,600.
Big Room Acoustics – Michael Wood reported that he has four proposals to review with the Board. The proposals range from $4,000 to $8,000. The Board will review the proposals outside of the meeting and report back when a decision has been made.
Approval of Clubhouse Repairs – Two proposals were provided in the Board packets, one from New Visions Remodeling and the other from Spears Renovations. After a review and brief discussion a motion was made, seconded, and carried to approve Spears Renovation’s proposal in the amount of $18,947.50 after an amendment to extend the backsplash.
Approval of April Members Meeting and Pool Memo Documents – Drafts of the meeting notice, proxy, and pool memo were provided in the Board packets. After a review, the meeting notice and proxy were approved. Following a discussion of the 2021 pool operation options provided by A-Beautiful Pools decisions were made requiring a revision of the pool memo. Cindy stated she would edit the memo and following its approval will mail it out with the other meeting documents.
2021 Community Events – Michael had no further update for the meeting, except that he is looking to form a committee to help with the organization of future events.
Nick Damian was present along with two other homeowners to present a proposal for a community BBQ Cook-off. As the proposed event would be staged on Association common areas they requested Board approval. The Board stated that it would review the request and communicate its decision either through the Community Events Committee Chairman or Crest Management.
Review of Committees and Director Responsibilities – CO Holt requested that this be tabled until after the director elections following the 2021 annual meeting.
ADJOURNMENT TO EXECUTIVE SESSION – With no further business to come before the Board, the meeting was adjourned into executive session at 6:45 P.M.
Delinquencies – Three accounts remain on the trash suspension list.
Deed Restriction Enforcement – Jim Calvert reviewed the Enforcement Action Report with the Board. Jim informed the Board that one violation could be closed. Another violation will be closed upon completion of the submitted and approved Exterior Modification Request. Jim requested that one violation be placed on hold until the April inspection as some of the items that were cited could have changed.
Attorney Action Report – Jim Calvert reviewed the Attorney Action Report with the Board. Two violations which have been corrected will be closed.
There were no homeowners present to hear a summary of the executive session. The next meeting will be the annual meeting of members which will be held on April 20, 2021.
With no further business to come before the Board, the meeting was adjourned at 7:05 P.M