A meeting of the Board of Directors of the Williamsburg Settlement Maintenance Association, Inc. was held on Tuesday, May 19, 2020 at 5:30 P.M. at the Williamsburg Settlement clubhouse, 1602 Hoyt, Katy, Texas 77449.
Board Members present were Dave Ellis, Jim Calvert, Ed Shipley, CO Holt, and Bill Petry and Chris Cox.
Also, in attendance was Cindy Bojé representing Crest Management and Sheriff Patrol Sargeant Chad King.
With a quorum being established, the meeting was called to order at 5:30 P.M.
SECRETARY REPORT – APPROVAL OF MINUTES
The minutes of the March 17, 2020 Board Meeting were presented and a motion was made, seconded, and unanimously carried to accept the minutes without change.
Three homeowners were present to observe the meeting. There were comments regarding the pool opening, basketball court usage, and an exterior modification.
SHERIFF PATROL REPORT
CO Holt, our security liaison, and Sergeant Chad King presented the April security report. The community continues to enjoy an enviably low crime rate. A copy of the monthly sheriff report was included in the meeting packets.
As the patrols by the HOA sponsored off-duty deputies will terminate on May 31 with ongoing patrols conducted by HCSO contract deputies under sponsorship of MUD 61 and 62, Sheriff Sergeant Chad King was thanked for the contribution that he and deputies Wayne Felchak and Arthur Hager have made to maintaining the safety of our neighborhood over recent years.
WELCOMING COMMITTEE REPORT
As the welcoming of new residents was put on hold during the COVID-19 pandemic there was no report to review this month.
Dave Ellis presented a report of the April 30, 2020 financials. As of this date, the money in the bank totaled $968,323.09. This figure includes checking, money market accounts and CD’s which are the funds required to cover both operating expenses and the necessary reserve to fund maintenance and replacement of the Association’s capital assets. The delinquency total as of April 30, 2020 was $28,072.87.
Decisions taken by email vote since the last meeting -
a) Approval of Clubhouse Repairs and Painting by NVR in the amount of $4,850, plus
some contract additions.
b) Approval of Clubhouse Electrical Work by Donald Electric in the amount of $595.
c) Approval of Playground Awnings in the amount of $21,337.37.
A motion was made, seconded, and unanimously carried to ratify the above items voted on by the Board outside of a Board meeting.
New Projects Status Reports – Dave Ellis reported that after the initial approved clubhouse painting and repairs, the contractor and the Board found additional items that needed to be repaired. Dave reported that the electrical repairs will begin this week. The playground awnings will be installed within the next six weeks.
Resignation of Director Larry Barrow and How to Handle Welcoming of New Residents – Larry Barrow resigned from the Board. The Board briefly discussed who would assume role of the Welcoming Committee Chairman. Chris Cox stated that his neighbor had reached out and stated she was interested. Chris stated he would follow up and report back to the Board.
Annual Meeting and Pool Opening Schedule Issues – Due to COVID-19 the Board agreed to continue to place the annual meeting on hold until a future date when it can be held safely. A notice with the new date will be sent to the homeowners when the meeting has been rescheduled.
The Board discussed the pool opening requirements, including a waiver that must be signed by all attendees. After a discussion, the Board stated they will review the Association attorney’s waiver, and discuss further, then vote via email.
ADJOURNMENT TO EXECUTIVE SESSION – With no further business to come before the Board, the meeting was adjourned into executive session at 6:45 P.M.
Delinquencies – Five accounts remain on the trash suspension list. Dave Ellis presented the list of four homeowners for the Board’s review and approval to be sent to the Association attorney for collections. After review, the Board approved to send accounts 2530103024, 2530316024, 2530209027, and 2530213015 to the Association attorney for collections with the stipulation that the accounts are not turned over until the end of the week to allow homeowners one last opportunity to contact Crest Management.
Deed Restriction Enforcement – Jim Calvert reviewed the Enforcement Action Report with the Board. After review, the Board approved sending accounts 2530103018, 2530105025, 2530209027, 2530213015, 2530210060, 2530101001 to the Association attorney for deed restriction enforcement.
Attorney Action Report – Jim Calvert reviewed the Attorney Action Report with the Board. After review, the Board approved sending one final demand to account 2530102009 and two final demands to 2530105025 for two separate violations.
There were no homeowners present to hear a summary of the executive session. The next meeting will be held on June 23, 2020.
With no further business to come before the Board, the meeting was adjourned at 7:22 P.M